THE RAMBLERS ASSOCIATION - PAISLEY GROUP CONSTITUTION
1. NAME AND DEFINITION
The organisation is a local group of the Renfrewshire, Cowal and Bute Area of the Ramblers' Association and its name is the Ramblers Association Scotland Paisley Group. The above bodies are hereafter referred to as "the Group", the "Area", and the "Association".
The objects of the Group are to further within the territory specified in the succeeding clause the objects of the Association in such ways as the Area governing body may from time to time decide, and subject to the overriding control of the General Council of the Association.
The Group shall function in Renfrewshire, Cowal and Bute or other such territory as may be agreed by the governing body of the Area from time to time.
Membership of the Group shall consist of all individual members of the Area as are allocated to the Group by the Executive Committee of the Association in accordance with the National Constitution and Standing Orders.
5. RELATIONS WITH THE AREA AND THE ASSOCIATION
The Group shall act in agreement with the Area governing body and the Executive Committee of the Association as laid down in Clause 5 of the Association's Constitution.
(i) Subject to the directions of any Annual or Special General Meeting as to the exercise of its powers, the management and control of the Group shall be vested in a Committee which shall consist of the Honorary Officers and as many members of the Group as the Annual Meeting shall from time to time decide, with a minimum of three.
All members shall retire annually, but shall be eligible for re-election.
(ii) The Committee shall decide when and where it will meet.
(iii) Five members shall form a quorum.
(iv) It shall have the power to co-opt four additional members
(v) It shall have the power to fill casual vacancies
(vi) It shall report regularly to the governing body of the Area
(vii) A Special Meeting of the Committee shall be called by the Secretary as soon as may be on the request of the Chairman or of not less than four members of the Committee.
(i) The Honorary Officers of the Group shall be a Chairman, a Secretary, a Treasurer and such other Officers as the Group in General Meeting may determine, to be elected at the Annual General Meeting.
(ii) They shall retire at the Annual General Meeting following their election, but shall be eligible for re-election.
(iii) The committee shall have the power to fill vacancies.
The committee shall have the power to appoint Sub-committees and to determine their powers and terms of reference.
9. RESIGNATION OR RETIREMENT.
Any member of the committee shall vacate his office
(a) On giving notice of intention to resign, and the resignation being accepted, or
(b) On failing to attend three consecutive meetings of the committee as may be convened, unless the failure to attend was due to some reason approved by the committee.
10. ANNUAL GENERAL MEETING
In the first quarter of each financial year, the committee shall convene. an Annual General Meeting of the Group, of which not less than twenty one day’s notice shall be given in writing to each member of the group, and which all members of the group shall be entitled to attend, to:
(a) Receive the annual report of the committee and the audited statement of accounts for the previous year
(b) Appoint the honorary- officers
(c) Elect the committee
(d) Appoint the auditor or auditors
(e) Discuss and consider motions, seven days' notice of which shall have been given in writing to the secretary
(f) Vote on any proposals to amend this constitution in accordance with Clause 14 hereof
(g) Appoint representatives to the governing body of the area.
(h) Appoint a representative to the Scottish Council of the Association
11. SPECIAL GENERAL MEETING
The chairperson or the secretary may at any time, and shall within 21 days of receiving a request to do so, signed by not less than one twentieth of the members of the Group with a minimum of 10 members, and giving reasons for the request, call a Special General Meeting, of which 14 days' notice will be given. The notice of the meeting shall contain notice of the matters to be discussed and the terms of any motions which it is intended to move.
The Hon. Treasurer shall keep proper financial records, and shall report regularly to the Committee, shall be responsible for the preparation annually of Group Accounts for the preceding financial year, and for their submission to the Group Auditor(s)
If, in the event of the dissolution of the group, confirmed by a majority of those present and voting at a general meeting of the Group, there remains after the satisfaction of its debts and liabilities any property whatsoever, it shall be transferred to the Area.
*14. ALTERATIONS TO THE CONSTITUTION
(i) Insofar as any alteration or amendment is not consistent with the Constitution of the Association, this Constitution may be amended, subject to the approval of the Area governing body, at any General Meeting, in accordance with the approval of a two-thirds majority of members present and voting, but -those clauses marked with an asterisk may not be altered without the permission of the Association.
(ii) Any proposal for such alteration must be delivered in writing to the Secretary of the Group not less than twenty eight days before the meeting of the Group at which it is to be discussed, and not less than fourteen days' notice of this meeting, giving the terms of the proposed alteration, shall be given to members of the Group.